When it comes to buying property, certain documents are necessary for smooth and legal transactions. From proof of identity to property-related paperwork like surveys, title deeds, and more, understanding the requirements of documents is essential.
Table of Contents
Understand Property Documents
List of Essential Documents for Buying a Property in India
Sale Deed
Encumbrance Certificate
Possession Letter
Khata Certificate
Title Deed
Building Approval Plan
Power of Attorney (POA)
Completion Certificate
Occupancy Certificate
No Objection Certificates (NOCs)
Sale and Purchase Agreements
Payment Receipts (Under Construction / Ready to Move)
Identity and Address Proof
Mortgage Documents (if applicable)
Compliance under RERA (Regulation and Development) Act, 2016
Required Documents
For Under Construction Property
For Ready-to-Move Property
Fresh /
Primary Sale
Resale / Secondary Sale
Fresh /
Primary Sale
Resale / Secondary Sale
Complete Checklist for Legal Documents Required for Purchase of Property
Final Thoughts on Legal Property Documents
FAQ’s
1. What is a sale deed, and why is it important in a property purchase?
2. What is the significance of a title deed in a property purchase?
3. What is the need for an encumbrance certificate?
Understand Property Documents
Buying a property is a significant milestone in one’s life, representing a major financial commitment and a long-term investment. Whether you are a first-time homebuyer or a seasoned investor, understanding the documents required for buying a property is important. To avoid any complications, it is imperative to be well-versed in legal and financial aspects. Legal considerations involve verifying the property’s ownership and title, ensuring that it is free from any encumbrances or legal disputes. On the financial front, getting a property needs proper planning, evaluation, due diligence, arrangement of funds, and more.
List of Essential Documents for Buying a Property in India
When it comes to buying a property in India, various legal property documents play an important role in the entire process. These property document lists are not only important for legal compliance but also serve as evidence of ownership and ensure a hassle-free transaction. Whether you are buying a residential property, a plot of land, or commercial property, it is important to get familiar with the property document list.
Sale Deed
A sale deed is an important document that contains evidence of a sale. This acts as legal proof of ownership and transfers the property’s title from seller to buyer. This is usually executed before the agreement and after the compliance of terms and conditions. It is an imperative document for a first-time home buyer.
This document contains details of the property, such as its description, location, boundaries, and purchase price. To make it legally valid, it should be registered with a sub-registrar. This is generally required by the banks where a buyer avails himself of a loan. While creating this document, an individual may approach the local authority for help. Following are the features of a sale deed that must be checked while buying property:
– Sale deed must be registered within 4 months from the date of execution
– It must be registered in the sub-registrar office
– It can be an important document in the future for sale of the property
– It acts as documented proof of property ownership
– A sale deed will be invalid if it is not registered under the given time frame
Encumbrance Certificate
This is the proof of free title and ownership, which confirms that there is no pending legal or financial liability on the property. It is obtained from the sub registrar’s office and covers a specified period, usually up to 30 years. The EC is essential to ensure that the property is free from any mortgages, loans, or legal disputes.
Possession Letter
It is created by the builder to specify the date on which the buyer will take possession of the property. However, this is not proof of property title. To do so, the buyer must get an occupancy certificate.
Khata Certificate
This is a revenue document to check the details of a property such as its location, area, and size, to pay the property taxes. Khata Certificate establishes the owner’s identity for tax payments. This is important to obtain utility connections like electricity and water. While registering a new property as well as transferring the property, a Khata certificate is required.
Title Deed
It establishes the rightful owner of the property and provides a chain of ownership records. The buyer must verify the title deed and make sure that it is clear and marketable.
Building Approval Plan
This document essential if the property is under construction, as it is issued by the local authority or municipality to ensure that the construction adheres to the approved layout and building norms. The building approval plan verifies the legality of the property’s construction and its compliance with regulations.
Power of Attorney (POA)
It is required when the property is being purchased through an agent or representative. It grants the authorised person the power to act on behalf of the buyer or seller in property-related matters.
Completion Certificate
It is issued by the local development authority after inspecting the property and ensuring that it complies with the approved plans, safety standards, and building codes. It is essential for obtaining utility connections and occupancy certificate.
Occupancy Certificate
The OC is issued by the local municipal corporation after the building’s construction. To avail home loans and get the necessary approvals for rental or commercial purposes, it is important to get the OC, as it certifies that the property is fit for occupancy.
No Objection Certificates (NOCs)
Various NOCs may be required, depending on the location and nature of the property. Some common NOCs include the Non-Agricultural Land Certificate, Environmental Clearance Certificate, Fire NOC, and Society NOC (in the case of purchasing a property in a cooperative housing society).
Sale and Purchase Agreements
This is one of the most important documents to check, which includes the terms & conditions that are agreed upon by the seller & buyer. The pricing of an apartment is an example of this, where the agreement would include the agreed-upon price of the flat.
Payment Receipts (Under Construction / Ready to Move)
The payment receipt is proof that a buyer has paid the token money to the developer. The seller may sign on the revenue stamp to acknowledge that the payment has been made.
Identity and Address Proof
The buyer need to make sure that the seller has valid identity proof such as passport, Aadhar card, or PAN card. Additionally, address proof documents like utility bills or bank statements can be provided to establish the residential address.
Mortgage Documents (if applicable)
If a buyer is availing a home loan for the purchase, they should keep all the relevant mortgage documents handy. These can include loan agreements, sanction letters, and property-related collateral documents.
Compliance under RERA (Regulation and Development) Act, 2016
Developers should register their project with the RERA authority. A buyer should verify if the property has been RERA-registered or not. RERA for each state also gives the details of any complaint filed against the project. To operate legally, all real estate brokers should also be registered with the state RERA.
Complete Checklist for Legal Documents Required for Purchase of Property
Buying property is a significant financial decision and it is important to ensure that all legal aspects are in order. There is a comprehensive checklist of legal documents to gather & verify while purchasing property. These documents serve as evidence of ownership, validate the legality of the property, and safeguard against any future disputes.
Here’s the complete checklist:
Sale Deed
Title Deed
Property Tax Receipts
Encumbrance Certificate
Building Approval Plan
Khata Certificate
Occupancy Certificate
Encumbrance Certificate
Completion Certificate
Power of Attorney
Society NOC
Legal Search Report
Bank Release Letter
Final Thoughts on Legal Property Documents
In conclusion, purchasing a property involves a significant investment and a series of legal procedures that require thorough documentation. To ensure a smooth property transaction, it is crucial to have all the essential documents in place. These documents include the sale agreement, title deed, occupancy certificate, completion certificate, and building plan approvals. When it comes to buying a property, these documents serve as evidence of ownership.
While understanding the importance of these documents is important, it is equally important to seek professional advice and follow the legal procedures involved in property transactions. Engaging the services of a qualified real estate lawyer or a property consultant can prove invaluable in navigating the complexities of property documentation. These professionals have the expertise to verify the authenticity of the documents, identify any red flags, and guide buyers through the legal processes.
Buyers should also ensure that they follow all legal procedures stipulated by the governing authorities. This includes verifying the property’s ownership and title status, conducting due diligence, and complying with all regulatory requirements. Failing to follow these procedures can lead to legal complications, financial losses, or even loss of property. By paying attention to these aspects and obtaining the necessary documentation, buyers can navigate the property buying process with confidence and enjoy the benefits of owning a property with peace of mind.
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FAQ’s
1. What is a sale deed, and why is it important in a property purchase?
Sale deed is a legal document that transfers ownership of the property from seller to buyer. It is crucial as it establishes ownership rights and serves as proof of transaction. It contains details such as property description, sale price, and terms of agreement, and protects the buyer’s interests by providing legal validity to the transaction.
2. What is the significance of a title deed in a property purchase?
Title deed is known as property deed or ownership deed which verifies that the seller has legal ownership of the property and has the right to sell it. The significance of a title deed in a property purchase is to ensure that the buyer is acquiring marketable title, protecting them from disputes or claims over the property.
3. What is the need for an encumbrance certificate?
An encumbrance certificate is needed because it provides details on any legal or financial liabilities, restrictions, or charges on the property. It is important to confirm that the purchased property is free from any legal liabilities such as disputes, mortgages, etc.
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What are necessary documents to be collected from the builder?
Encumbrance Certificate (EC):
This EC document attests to the property’s freedom from all debts, both financial and legal.
Sale Deed:
The sale deed contains all the relevant information regarding the buyer and the seller of the real estate asset. We can only state that a possession has been sold in its entirety once the sale deed has been signed.
Title Deed:
One of the most crucial records to check before purchasing a home or anything else that helps to represent the true ownership of it is the title deed. Additionally, it outlines the owner’s duties and rights as well as the mortgage’s rights, should the owner ever need them.
Mother Deed:
The Mother Deed, often referred to as the parent document of a real estate, aids in determining the true history of the property and serves as a crucial document in the event of a property sale.
Commencement certificate:
After the requirements under the Intimation of Disapproval (IOD) are satisfied, the designated authority grants the builder a commencement certificate.
Certification of no objection:
A NOC serves as written evidence that the project has all the necessary clearances from the relevant departments before construction can begin. These include approval from the fire department, BESCOM/BWSSB, etc.
Occupancy certificate (OC):
Given out by the city’s civic body. A certificate of occupancy certifies that the project’s construction followed the approved plan and all applicable building regulations.
Completion certificate:
A certificate of completion certifies that the project was built in accordance with all necessary standards and laws.
Khata:
This legal record includes all relevant information about a property, including the owner’s name, address, and building dimensions.
Joint development agreement:
If more than one individual is in charge of the project’s development, a joint development agreement is required.
Building plan approval:
This indicates that the local authority has given its permission to the building’s structure. Your building will be an unauthorised construction without it.
Allotment letter:
In the event that you chose to obtain a home loan, the builder will provide you an allotment letter. This must be sent to your bank in order to release the remaining cash.
Letter of no dues from the builder:
Once all payments have been made, the builder will issue a letter saying that nothing is owed.
I hope this clarifies your query,
what are the document taken from builder after agreement.
What are the document required from builder for loan disbursement?
Before approving an application for a home loan, banks and other financial organisations check the applicant’s property. The applicant’s property may be put up for auction by the banks to recoup bad debts in the event of a repayment default.
To answer your query,
what are the documents to be obtained from builder, I’d like to say that
the following property documents must be submitted by applicants when they apply for a home loan:
Commencement Certificate
Registered agreement for sale
Approved building plan copy
Payment receipts to the builder
Registration receipt
Sanction Letter
Chain contract from the previous owner
Occupancy Certificate
Society maintenance bill copy
Society Share Certificate
Society Registration Certificate
Possession Letter / Allotment Letter
Copy of electricity bill
NOC (No Objection Certificate) from society
Property Insurance copy
I would like to conclude here about the documents to collect from builder at the time of possession of the property. I hope this helps:)
